Automation of buyer orders
From email to invoice
In today’s business world, many of you face the challenge of managing buyers effectively. Let’s take a common scenario: You receive an email with an order attached in a CSV file. It contains a detailed list of products. Traditionally, the following steps would involve:
- Downloading the CSV file
- Opening of the invoicing system
- Manual product introduction
- Invoice generation
- Export and upload to the e-invoice system
This manual process is time-consuming and error-prone. Many companies have dozens of employees that monitor emails and create invoices. But what if we could automate everything?
Here’s how we can transform this process:
- Automatic email capture: An intelligent system monitors the email box dedicated to orders.
- Data Extraction: When an email arrives with a CSV attached, the system automatically extracts the information.
- Order Processing: Data is parsed and validated, ensuring all products and quantities are correct.
- Loading into the invoicing system: The order is automatically entered into the invoicing system, without manual intervention.
- Invoice generation: The invoicing system automatically creates the invoice based on the order data.
- Integration with e-invoice: The generated invoice is automatically converted into the required format and sent to the e-invoice system.
- Customer notification: A confirmation email is automatically sent to the customer, containing the order details and the invoice.
By automating the entire process, from receiving the order to generating the e-invoice and preparing for delivery, companies can efficiently manage large volumes of orders, reducing errors and significantly improving response time to customers. Are you ready to transform the way you manage orders and invoices?
Still not convinced?
Automation could be the game-changer you’ve been waiting for. Let’s define together what’s possible for your business.